1. Who We Are

Cockpit LogBook is a digital flight logbook designed to help pilots record, manage and analyse their flying experience.

If you have any questions regarding this Privacy Policy, please contact:

Email: hello@cockpitlogbook.com

Website: CockpitLogBook.com

2. Information We Collect

Information you provide

When you create an account or use the Service, we may collect:

• Name
• Email address
• Password (stored securely in encrypted or hashed form)
• Licence information
• Rank
• Medical Renewal
• Staff Number
• Aircraft preferences
• Home airport
• Flight Log Data

You may choose to store information including:

• Flight dates
• Aircraft registrations
• Aircraft type
• Departure and destination aerodromes
• Flight times
• Pilot-in-command time
• Co-pilot time
• Instructor time
• Simulator time
• Multi-engine time
• Instrument time
• Night time
• IFR/VFR details
• Crew names (optional)
• Notes and remarks
• Custom fields created by you

This information remains your data.

3. Information Collected Automatically

When you use Cockpit LogBook, we may automatically collect:

• Device type
• Operating system
• Browser information
• IP address
• Time zone
• Crash reports
• Diagnostic information
• App version
• Usage statistics

We use this information to improve reliability, security and performance.

4. How We Use Your Information

We use your information to:

• Provide the Service
• Store your flight records
• Synchronise data across your devices
• Calculate totals and statistics
• Generate reports and exports
• Improve our products
• Respond to support requests
• Detect fraud or abuse
• Maintain security
• Comply with legal obligations

We do not sell your personal information.

5. Legal Basis for Processing

Where UK GDPR applies, we process personal data on one or more of the following lawful bases:

• Performance of a contract
• Legitimate interests
• Legal obligations
• Your consent (where required)

6. Data Sharing

We do not sell your personal information.

We may share information with trusted service providers who help us operate Cockpit LogBook, including providers of:

• Cloud hosting
• Authentication services
• Payment processing
• Email delivery
• Customer support
• Analytics
• Error monitoring

These providers process data only on our instructions and are required to protect it appropriately.

We may also disclose information where required by law or to protect our legal rights.

7. Payments

Payments are processed by third-party payment providers such as Stripe or the Apple App Store / Google Play.

We do not store your payment card details.

8. Data Storage

Your data is stored using reputable cloud infrastructure with appropriate technical and organisational security measures.

While we take reasonable precautions, no online service can guarantee absolute security.

9. Data Retention

We retain your information for as long as your account remains active.

If you close your account, we may retain certain information where required:

• By law
• For legitimate business purposes
• To resolve disputes
• To enforce our agreements

Flight data may be permanently deleted following account deletion unless legally required to retain it.

10. Your Rights

Depending on your location, you may have rights including:

• Access your personal data
• Correct inaccurate information
• Delete your data
• Restrict processing
• Object to processing
• Data portability
• Withdraw consent where applicable

Requests can be made by contacting us using the details below.

11. International Transfers

Where personal information is transferred outside the UK or European Economic Area, we will ensure appropriate safeguards are in place, such as approved contractual clauses or equivalent legal protections.

12. Cookies

Our website may use cookies to:

• Keep you signed in
• Remember preferences
• Measure website performance
• Improve user experience

You can control cookies through your browser settings.

13. Children's Privacy

Cockpit LogBook is not intended for children under the age of 16.

We do not knowingly collect personal information from children.

14. Security

We implement appropriate security measures including:

• Encryption in transit (TLS)
• Encryption at rest where appropriate
• Secure authentication
• Access controls
• Regular security updates
• Monitoring for unauthorised access

No system can be completely secure, but we continually work to protect your information.

15. Third-Party Services

Cockpit LogBook may integrate with third-party services such as:

• Airline roster imports
• Calendar services
• Cloud storage providers
• Aviation data services

Use of these integrations is optional. We only access information necessary to provide the requested functionality.

16. Data Accuracy

You are responsible for ensuring the accuracy of any flight records or other information you enter.

Cockpit LogBook does not independently verify the accuracy of user-submitted data.

17. Changes to this Privacy Policy

We may update this Privacy Policy from time to time.

Where significant changes are made, we will notify users through the app, website or by email where appropriate.

18. Contact Us

For privacy-related enquiries or requests, please contact:

Cockpit LogBook

Email: hello@CockpitLogBook.com

Website: CockpitLogBook.com

19. Complaints

If you are unhappy with how we handle your personal information, please contact us first so we can try to resolve your concerns.

If you are located in the United Kingdom, you also have the right to lodge a complaint with the Information Commissioner's Office (ICO).

Website: https://ico.org.uk